Description
Academic Report Guideline(Co-op)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the following format
General instructions for writing the final report:
The report must be written in English language.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor, academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training journey. This part will aid the students to learn basic elements of academic writing. To express their appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers, other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees. Provide a list of functions performed by different departments/divisions in the internship organization. Provide an overview off the production system or service procedure (what are the resources, inputs, outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and Management).
What kind accounting/finance/IT//quality/marketing standards and principles are used in the organization?
Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools) used in the company.
Describe the quality planning and control activities in the internship organization.
Describe the quality control activities throughout the life cycle of the product/service groups
What kind of financial analysis and decision-making methods are used by corporate treasurers and financial managers in the internship organization?
What types of marketing, selling, and human resources analysis are performed (cost system, evaluation of consumers, needs, product strategy, distribution strategy, promotional strategy)?
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the following types of analysis and questions. You do not have to answer all the questions in the list: Describe your working conditions and functions, such as: Who is your supervisor (include his/her name and his/her position); other team members or co-workers and what their functions are to complement yours.
Provide a detailed description about the department(s) that the trainee did her/his training with them. Adding all sub-divisions for this department(s) if it is available. Student can add to this description a supported chart.
Detailed descriptions about all tasks and activities that the trainee did them during her/his training period.
Gained skills and how they added value to your work
Other tasks that are not related to the trainee’s major that done by her/him at the company should be included in this chapter as well.
What types of incentives did you get as a trainee to be more proactive and productive?
Describe what kind of working documents and analysis you did there and what experiences you have gained throughout yourtraining. Provide examples of your work.
A comparison between theory (things you have learned in the classroom) and practice (things you did or observed at the company) must be made and highlighted. In this section the student can add a supported table includes which academic course (s) (course title and code) helped to perform training tasks. For example, two columns; the first one shows the course name and second column shows the tasks performed and related to this course.
Show some work samples that you have encountered/conducted at the company through graphs, pictures, data, drawings, or design calculations and include them in your report.
Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
Advantageous that helped the student in completing the training program.
Disadvantageous and challenges that faced the student and how he/she did overcome them.
Recommendations to improve training program in the college.
Recommendation for the training company. Conclusion Sum up and summary of the training experience. Reference If it is needed Appendix (option) This will help the instructor to have a background about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for future job application especially for fresh graduates who do not have previous practical experiences.
Basic information (name, city, contact details…etc.).
Job objectives.
Academic qualifications.
Practical experiences.
Skills this will help the instructor to have a background about the trainee and his/her previous experiences
College of Administration and Finance SciencesForm Number 3 – PERIODIC REPORTInternship Student Report | Month #?Start Date:_13 __/07__/_2024__End Date: _29_/_07_/2024Student’s Name: BASHYR ADEL BARZIQStudent’s ID Number: S200216184Training Organization: Emirade of Jazan ProvinceTrainee Department: HR DevelopmentTrainee Supervisor Name:Al- Hussein MuhammadAl-QadiCourse: MGT430Faculty Member: Noof Al DosariCRN:50254Academic Year/Semester:(Instructions)➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.➢ Email submission will not be accepted.➢ Your work should be clearly and completely presented; marks may be reduced for poorpresentation. This includes filling your information on the cover page.➢ Assignment will be evaluated through BB Safe Assign tool.➢ Late submission will result in ZERO marks being awarded.➢ This work should be your own, copying from students or other resources will result in ZEROmarks.➢ Use Times New Roman font 12 for all your answers.College of Administration and Finance Sciences(Report Components)Task(s)New skill(s)Meeting(s)Difficulty/ Challenge(s)What are the activities and tasks given to you during thismonth?– Disbursing employee entitlements: This involves processingand distributing employee benefits, bonuses, reimbursements,etc. in a timely and accurate manner.– Nominating employees for training courses: This requiresidentifying skill gaps and development needs for employees,then researching and recommending relevant trainingprograms to help them upskill.What skills did you learn through the month?– Gained proficiency in using payroll software and HRinformation systems to efficiently manage employeeentitlements.– Developed skills in training needs analysis and coursecurriculum evaluation to make effective trainingrecommendations for employees.– Improved communication and negotiation abilities whenliaising with training providers to secure favorableenrollment terms.How many meetings did you attend?Attended approximately 8-10 meetings this month, including:– Weekly HR team meetings to discuss ongoing personnelmatters– Bi-weekly one-on-one check-ins with my manager– Ad-hoc meetings with department heads to discusstraining requirements– Virtual conference calls with external training vendorsWhat are the difficulties you had this month?– Ensuring all employee entitlements were calculated anddisbursed accurately and on time, given the complexity ofdifferent benefit policies.– Aligning training recommendations with the organization’sstrategic goals and available budget, when employeedevelopment needs were diverse.College of Administration and Finance Sciences– Coordinating schedules to get all relevant stakeholdersaligned for training program approvals.LearningHow did you overcome these difficulties?– Developed a comprehensive checklist and review processfor entitlement calculations to minimize errors.– Prioritized training needs based on business impact anddiscussed tradeoffs with management to optimize the trainingbudget.– Improved my meeting facilitation skills to leadcollaborative discussions and reach consensus on trainingplans.What did you learn from completing the tasks– Gained a deeper understanding of the end-to-end employeeentitlement management process and the importance oftransparency and accountability.– Learned how to conduct effective training needs analysesand build strong business cases for proposed learninginitiatives.– Improved my project management abilities to coordinatemultiple stakeholders and move training programs fromplanning to execution.What did you want to learn more?– Explore emerging trends and best practices in corporatetraining, such as the use of learning management systems andonline/hybrid course formats.– Develop more advanced skills in data analytics to gleaninsights from HR metrics and justify training investments.– Improve my change management capabilities to help drive aculture of continuous learning and development within theorganization.*Note:1. This report is a summary of the training activities performed.2. You may attach additional pages if needed. And student can attach any extra note to this form.Name: __ BASHYR ADEL BARZIQ _________ Signature: ___________________College of Administration and Finance SciencesForm No 4- Internship Report Cover PageStudent`s Name:Student`s ID:Trainee Department:Training Organization:Field Instructor Signature:Field Instructor Name:Course Title: MGT 430CRN: 21932Internship Start Date:Internship End Date:Academic Year/Semester:2022 – 2023 / 2nd SemesterFor Instructor’s Use onlyInstructor’s Name: Dr. Sager AlharthiTotal Training Hours /280Students’ Grade: Marks Obtained /30Level of Marks:College of Administration and Finance SciencesAcademic Report Guideline(Co-op)(please do not include this text in the final report, just follow its guidelines anduse the cover page above)The report should be submitted within two weeks after you finish your Co-op training Program.In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking thefollowing formatGeneral instructions for writing the final report:The report must be written in English language.The word limit is 3000-4000.If the report word count is not within the required word limit, marks will be deducted.The font size is 12, Times New Roman, justified, 1.5 space.Main headings use font size of 16 and bold.Add page numbers in the middle bottom of the page.Plagiarism or copying from other sources will result in ZERO marks.This report must be submitted on Blackboard (WORD format only) via the allocated folder.Your work should be clearly and completely presented; marks may be reduced for poor presentation. Thisincludes filling your information on the cover page.Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marksbeing awarded.First PageThe first page should display the student’s full name, internship start and finish dates, working hours perweek, company/institution name, and the cover page.The field instructor should sign on the first page.A Brief Executive Summary of the InternshipA one-page summary of the company/institution and a short account of the major activities carried outduring the internship period.AcknowledgmentTo allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his trainingjourney. This part will aid the students to learn basic elements of academic writing. To express theirappreciation in a concise and professional manner.Table of ContentsContents of the report with page numbers, list of tables, and list of figures.IntroductionA brief of the report. The Aim of the report.College of Administration and Finance SciencesChapter 1: Description of the companyThis section should answer the following questions:What is the full title of the company/institution?Give a brief history of the company, full mailing address and relevant weblinksWhat is the type of ownership of the company/institution?State the main shareholders and their shares.What is the sector that the company/institution operates in?Specify the products and services produced and offered to its customers/clients.Who are regarded as the customers/clients of your internship company (consider the end users, retailers,other manufacturers, employees,etc.)?Provide an organization chart of the company, along with information on the number of employees.Provide a list of functions performed by different departments/divisions in the internship organization.Provide an overview off the production system or service procedure (what are the resources, inputs,outcomes, andconstraints?)Provide a process chart of a major product and/or service.The following questions can be classified as your major fit (Finance, Accounting, Ecommerce andManagement).• What kind accounting/finance/IT//quality/marketing standards and principles are used in theorganization?• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)used in the company.• Describe the quality planning and control activities in the internship organization.• Describe the quality control activities throughout the life cycle of the product/service groups• What kind of financial analysis and decision-making methods are used by corporate treasurers andfinancial managers in the internship organization?• What types of marketing, selling, and human resources analysis are performed (cost system, evaluationof consumers, needs, product strategy, distribution strategy, promotional strategy)?Chapter 2: Internship activitiesThis is the main body of your report. During the internship period, the focus of the training may on thefollowing types of analysis and questions. You do not have to answer all the questions in the list: •Describe your working conditions and functions, such as: Who is your supervisor (include his/her nameand his/her position); other team members or co-workers and what their functions are to complementyours.• Provide a detailed description about the department(s) that the trainee did her/his training with them.Adding all sub-divisions for this department(s) if it is available. Student can add to this description asupported chart.• Detailed descriptions about all tasks and activities that the trainee did them during her/his trainingperiod.• Gained skills and how they added value to your work• Other tasks that are not related to the trainee’s major that done by her/him at the company should beincluded in this chapter as well.• What types of incentives did you get as a trainee to be more proactive and productive?• Describe what kind of working documents and analysis you did there and what experiences you haveCollege of Administration and Finance Sciencesgained throughout yourtraining. Provide examples of your work.• A comparison between theory (things you have learned in the classroom) and practice (things you did orobserved at the company) must be made and highlighted. In this section the student can add a supportedtable includes which academic course (s) (course title and code) helped to perform training tasks. Forexample, two columns; the first one shows the course name and second column shows the tasksperformed and related to this course.• Show some work samples that you have encountered/conducted at the company through graphs,pictures, data, drawings, or design calculations and include them in your report.• Lessons learnt (what the overall benefits gained from the training program)Chapter 3: Recommendations• Advantageous that helped the student in completing the training program.• Disadvantageous and challenges that faced the student and how he/she did overcome them.• Recommendations to improve training program in the college.• Recommendation for the training company. Conclusion Sum up and summary of the trainingexperience. Reference If it is needed Appendix (option) This will help the instructor to have a backgroundabout the trainee and his/her previous experiences. Also, it helps the students in writing their CVs forfuture job application especially for fresh graduates who do not have previous practical experiences.• Basic information (name, city, contact details…etc.).• Job objectives.• Academic qualifications.• Practical experiences.• Skills this will help the instructor to have a background about the trainee and his/her previousexperiencesCourse Name: InternshipStudent’s Name:Course Code: MGT430Student’s ID Number:Semester: 2nd SemesterCRN: 21932Academic Year: 2022-2023For Instructor’s Use onlyInstructor’s Name: Dr. Sager AlharthiStudents’ Grade:Level of Marks:Secondary address separatorSecondary addressTextTextTextTextThank You
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